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<blockquote data-quote="Old One" data-source="post: 1595336" data-attributes="member: 83">QuestionAfter reviewing the room price list, I note that it says &quot;additional charges for opening early/closing late...$50 per hour.&quot;If we run from 9 AM to 12 Midnight in the Grand Ballroom, does $625 cover us or will we be looking at several hundred $s in overtime charges?I can cover the payment on credit card, as long as we have commitments to cover the $425 that isn't covered so far by donors.We have a list working so far for attendees and look like we are around 40, counting the SGA folks.&nbsp; Just based on the tentative DM list, I would &quot;say&quot; we are looking at 8 tables per time slot (assume 6 per table - DM + 5 players) for the EN World crew + the SGA needs.&nbsp; Clearly that is a tight fit for the PG Room, but it might be overkill for the Grand Ballroom.&nbsp; Is there another decent sized room near the PG room?&nbsp; We could always run 2 nearby smaller rooms to keep costs down.EDIT: Looking at the floorplan, the Margaret Brent Room (one floor up from the PG Room) looks like it is pretty good size.&nbsp; Those 2 together would run ~ $215 for the day and probably give us space for 12-14 tables (assuming 9 in the PG Room and 3-5 in the Margaret Brent Room).&nbsp; That would give capacity for 72 - 104 participants each time slot...and it pretty much meets the $s we already have committed.Thoughts?~ Old One</blockquote>

[QUOTE="Old One, post: 1595336, member: 83"] [b]Question[/b] After reviewing the room price list, I note that it says "additional charges for opening early/closing late...$50 per hour." If we run from 9 AM to 12 Midnight in the Grand Ballroom, does $625 cover us or will we be looking at several hundred $s in overtime charges? I can cover the payment on credit card, as long as we have commitments to cover the $425 that isn't covered so far by donors. We have a list working so far for attendees and look like we are around 40, counting the SGA folks. Just based on the tentative DM list, I would "say" we are looking at 8 tables per time slot (assume 6 per table - DM + 5 players) for the EN World crew + the SGA needs. Clearly that is a tight fit for the PG Room, but it might be overkill for the Grand Ballroom. Is there another decent sized room near the PG room? We could always run 2 nearby smaller rooms to keep costs down. EDIT: Looking at the floorplan, the Margaret Brent Room (one floor up from the PG Room) looks like it is pretty good size. Those 2 together would run ~ $215 for the day and probably give us space for 12-14 tables (assuming 9 in the PG Room and 3-5 in the Margaret Brent Room). That would give capacity for 72 - 104 participants each time slot...and it pretty much meets the $s we already have committed. Thoughts? ~ Old One [/QUOTE]

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