index cards
jdrakeh said:
I was just reading an older-ish RPG the other day that said something to the effect of "You may want to write the stats for important NPCs on one side of a 3x5 index card and then keep campaign notes pertaining to those NPCs on the reverse side." The book was printed in 1980. I was immediately struck by the fact that this is how people tend to keep track of unimportant NPCs today and, instead, often write several pages of notes or use multiple page character sheets to detail important NPCs. Things have changed a little bit since 1980.
Pbartender said:
I take a bunch of index cards and fold them in half, so they can stand up like a tent. On each one, I write the name of the character and player on one side, and on the other side I write the character/player name plus some vital stats -- Init, AC, Saves, passive skills, etc. I'll do the same for the monsters they encounter.
The trick I am most committed to that I don't expect anybody else to try out is putting everything on an index card. Everything! You put the monster's AC, its attacks, its resistances, its spell-like abilities, its round-by-round tactics. The downside is it takes a lot of time to figure everything out. The upside is, all that stuff is figured out!
For my current campaign I'm using a rules-lite system halfway between 3.5e and Microlite20. PC/NPC/monster stats fit nicely on index cards (spell effects spill over onto their own cards). This means I can reduce my table footprint and still run large encounters. Paperclipping the cards to your screen (or magneting them to a metal document stand) reduces your table footprint even further.
One improvement to the index card idea is to blank templates for NPCs, monsters, etc., on your PC, print them on cardstock and cut out. This gives you a stack of blank "forms" you can grab and fill out on the fly, if needed. The rules-lite system makes NPC creation a breeze (under five minutes for any class and level combo).
And somewhere I found a "DM's friend" spreadsheet of quick and dirty monster stats. (I copied this to an index card, too.) Then I just pick CR and typical role, transcribe the appropriate stats, come up with some descriptive fluff, and boom... a monster in about a minute flat.
Using a PC, I can drag-and-drop rules-lite spell descriptions into a 3x5 text box, print on cardstock, and boom... all the spell stats are right there in front of me.
For one session, I went so far as to put all of my boxed text, session notes, room descriptions, trap stats... everything... on index cards (using a PC makes this easy). Since my rules already fit in a shirt pocket, I showed up to the game with a stack of index cards, a tiny rules booklet, and a few dice... and was ready to run. At any given time, I had about four or five cards laid out. As monsters or traps were defeated, I would cycle them to the bottom of the stack.