"Good morning, Dr. Dr. McTavish sends his regards, and we thank you for arranging this visit on such short and harried circumstances. We are hopeful that you can aid us in the brebarations for our imminent journey, now that those vandals have ransacked the Vanguard Club's Geottering collection."
I introduce myself, and give the names of the other team members present, and then ask if there if there are any special concerns he has beofre we begin our studies, or if there is any information we should know.