Gencon Hotels are on sale at 2pm, and all earlier reservations were WIPED

In a back room somewhere in Indy, somebody is huddled in a fetal position, rocking back and forth, muttering, "Please don't sue us ... please don't sue us." And "please don't" is right ... this is damned near a no-lose.

But I got the same hotel, so it won't be me filing the action ...
 

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Nareau said:
As far as I'm concerned, the best thing they could have done would have been to negotiate an additional 200 rooms from the hotels. Even if it meant paying the difference between the normal and the non-con cost, they could have made the problem go away and kept everybody happy for not too much money.

Nareau

Great idea, but the non-convention rooms in most of the hotels are already booked. People who are willing to pay extra get them before registering for GenCon.

In other words, to negotiate those additional 200 rooms from the core hotels, they would have to have them built first.
 

Steel_Wind said:
Epilog

From having a reservation confirmed at a great double suite room at the Embassy Suites to... no room at all by the time I got home.

*nods* Just so. That is the expurgated version of a very long day for me.

There is more - a postscript, which I will refrain from posting. The upshot of which is that I will be at Gencon this year.

Moral of the story:

Mistakes happen. No system is impervious to simple human error. How one deals with those mistakes, on the other hand, is a very different matter. The former is caused by negligence and without intent, while the other is a path picked out and embarked upon by deliberate choice.

Unintentional mistakes may be forgiven; errors in judgment in how you try to fix those mistakes, however, get no discount. For those you are judged at full retail.

What Gencon ought to have done is simple: they should have stopped the early registrations when they came to their attention and stopped taking more of them. Full stop. That's the sum total of what they ought to have done.

Where they crossed the line was in interfering with and purporting to nullify contracts which had already been formed by customers and hotels - contracts to which they were not a party and by their own disclaimers, acted only as agents to facilitate.

You can't have it both ways. You are an agent - or a principal. You are not both. A party may not slip on the coat of a mere agent when it gets cold and then cast it off when they find it gets uncomfortably warm.
Agreed, our VP of Marketing (also a gamer) and i were chatting about it yesterday. The text book course of action should have been for them to announce on their main website at a specific time that there was a mistake, and that all hotel reservations after said time, the time they made the decision and posted the update, would not be honored. However, all those whom reserved before the website update :issue exact time:: will be honored. There should also have been a mass email sent to the same effect. This should have been a "crisis" mode for Gencon. They already have some pretty bad registration reputation in the gaming area. Heck I'm surprised Origins has never advertised "origins, we won't screw up your registration". Anyway,

Ok, now Gencon has fixed the problem. Even if they have 1,200 signups in the morning. Now, Gencon needs to work on getting 200 other rooms released from the surrounding hotels (which are available.) Considering this was a mistake on the housing board's fault (so says gencon) then they would have leverage in receiving between 10 to 20 more rooms per hotel. I bet this happened, and when Gencon heard the cost, decided to avoid any additional cost and accept the 200 people as collateral damage so to speak.

It's the same problem i had with the people who run gencon last year. They won't upgrade their computer system nor customer service because there really is no need to. Gencon is going to sell out every year they figure, and they do not see the upside in making the back end experience better. Obviously gencon is not a person, and I personally don't think its P.A.s fault, I don't think he's hiring the right people. Dare I say the right people may have saved So-cal.
 

Piratecat said:
I'm five blocks or so away, on the edge of Monument Circle, in a more expensive hotel. Grrrr.


And I only broke into tears twice during the 90 minute process! All I can say is, this swank hotel better have chocolate. Lots of chocolate.

But being nice to the staff is a good thing. During my hellacious session, I emailed the housing bureau and got a response from a woman obviously as tired of the whole thing as I was: "I'm really sorry....we are extremely frustrated here too."

Wiping the early regs was a bad idea, I agree--it made more work for them, too.

Oh well, now we can look forward to....Event Registration!!! :D
 

Grrr, aargh

Well, I got into the Hampton. Not my first choice by a long shot but at least I've got somewhere to hang my hat (my nonexistent hat). And I guess I'm saving a few bucks. And I get two blocks' or so worth of exercise on each trip.

What a mess.

--CT
 

Quartermoon said:
And I only broke into tears twice during the 90 minute process! All I can say is, this swank hotel better have chocolate. Lots of chocolate.
I think I owe you chocolate, just for getting our reservation!
 

Quartermoon said:
Oh well, now we can look forward to....Event Registration!!! :D


ouch.

completely forgot that we still have to register for events.

someone want to bait and switch me. i think i'm gonna be bleeding from my eyes soon. :uhoh:
 

diaglo said:
ouch.

completely forgot that we still have to register for events.

someone want to bait and switch me. i think i'm gonna be bleeding from my eyes soon. :uhoh:
I dont know if i'l ldo the events thing this year, i'm not doing true dungeon anymore (too comercialized) so there's no events that getting their early will help me out with.
 

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