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Managing Characters With Index Cards

Jack Daniel

Legend
Whenever I play a long-running campaign, I'm always baffled and astonished by the player characters' propensity to acquire stuff. Things get picked up, forgotten about, and left on the character sheet right up until the end of the game. If and when I ever audit a character's encumbrance (which I try to do every time a character levels up), it's always grossly underestimated too!

Add to that the fact that certain parts of the character sheet—the places for hit points, experience points, treasure, the inventory, and wherever characters mark their spells cast per day—are inevitably going to get grubby from constant erasure, and I'm all for searching out some alternatives.

A few moments ago, I just picked up some small (3" x 2.5") index cards from an office supply store. Handily enough, they make packets of these cards in five colors, so I can already imagine using these in interesting ways. For example, I could use one color of card for consumable items (potions and scrolls), another for equipment (weapons and armor), and yet another for mundane items; and then write the game effects of each item right on the card. Characters then have a "deck" of cards representing the items in their inventory, with new ones written up as players acquire new stuff, and discarding cards whenever items are dropped or used up.

Encumbrance values could also be marked on the corners of the cards for easy tallying, so that the PCs aren't just pulling things out of their extradimensional pants like cartoon characters.

I could probably do something similar with memorized spells, making up a deck of spell cards (several copies of each spell the character has in his spell-book) from which to draw the spells memorized that day, laid out in front of the player for easy access during play. Like 4th edition power cards, but for the Auld Game. :)

Has anyone ever tried this sort of thing before? If so, any warnings or pitfalls? Might it get too cumbersome to deal with? My next campaign has a couple of neophytes who aren't exactly clear on how to play D&D (and they're having some trouble understanding how magic-users work), so I'm hoping that they'll benefit from the tactile and visual experience of having their characters' things and spells laid out for them in card form.
 
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I understand (and experience myself) the exact issue you refer to: I forget all my consumables (and the consumables/abilities that I do remember, I keep saving them "because there will be some other unknown moment in the future that will be better to use it")

While I haven't used it for magic items specifically, I have tried index cards to track other resources for my PCs.

For me (personally) I get fidgety with the cards. I keep worrying that "I lost one" even though they've been in front of me on the table the whole game, so I keep counting or sorting them. (yeah, i have problems, I know). Or every round or two, I'd have to look through them just to see if there was something I was forgetting. Basically, for me and my OCD, it turned into a distraction. So after that one experiment, I shy away from cards as a tracking method of my character resources.

If it's not a distraction for you, then, by all means, I think it would be a great utility.
 
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I have actually started using a spreadsheet to track things like major items and xp. (I resisted for a long, long time and then broke down).

Enc. is a problem. Basically, if someone is just carrying a bunch o crap, I call them on it. Fortunatly its not the problem it used to be.
 

I've used index cards before. Generally to highlight information I need to access frequently and it made for a reasonable way to shuffle initiative order. Sometimes though I think they caused more trouble than they solved once accounting for the time spent writing them up (I tended to put monster stat blocks on them as well for fast reference).

I have a campaign starting again in September and still trying to decide just how I plan on managing things quickly during the session itself. Outside of the session I plan on having their character sheets close to accurate in Hero Lab.
 

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