Cthulhu's Librarian said:
Patrick, what other comments do you have? As a former judge and staff member who is currently involved in the preproduction planning for next years ENnies, I can tell you that the board of directors, judges, and staff of the ENnies take all the comments and suggestions seriously.
I'll try to respond in the time I have. Please forgive bad wording, and the usual typos, spelling, etc. ...
The opinions below are mine. I work extensively, though not necessarily exclusively, for Necromancer Games. I don't want people to confuse that fact with the essential fact that the opinions below are mine. NG plans to enter, and continue entering, products in the Ennies regardless of details and opinions listed below. It is our way of supporting ENWorld and this community even if some of us can't make it to these boards (or even our own) very often.
(RangerWicket-Ibelieve)
And to the poster who wondered if early shipping was a bad idea, I heard that a few publishers were unable to send products that had sold out. This way we encourage them to send along copies before they run out in the first place.
Guys, it is ALWAYS preferable to sell out of a product. I mean, ALWAYS. As far as Necromancer Games is concerned, all of our major products are also released as .pdfs for sale through DTRPG so we can enter .pdfs if something sells out. As far as what others do if they sell out and don't sell .pdfs too, well, that is up to them. In the past, Clark Peterson (NG) has sent his own personal copies of a book to the Judges to have it entered in the contest.
The reason(s) I consider early/continuous shipping a bad idea:
(1)Cost (pretty much everything boils down to this) It is cheaper to ship a group of books in a single box. You are already asking publishers to ship to each judge individually. Shipping costs are going to rise, if you haven't already noticed it, you soon will.
a) advantage to larger publishers; larger publishers with more organized shipping are going to be able to ship products continuously if they wish to (not always an advantage, see below)
b) pressure on smaller publishers, those that want to enter and compete with the "big boys" are going to feel pressured into shipping regularly, realistically adding what I feel is an unfair burden to them. This could lead to the decision of some to simply not enter.
The suggestion I made is to set up specific shipping dates for products. This means Judges can expect material at certain times, rather than continuously. This does several things;
1)makes shipping easier and slightly less expensive for those that participate in early shipping
2)makes shipping confirmation easier for both the pubishers and judges
It should be made clear to publishers that they do NOT need to ship early and can indeed ship products at the final "deadline" for submission if they choose. I would suggest only one "early" shipping date myself.
The general theme of my advice is to make it easy, and as inexpensive as possible, for publishers to participate. You have to remember, participating is a cost to publishers. The awards, to the best of my knowledge, have had only minor (if any) effect on sales. This doesn't mean people don't want to enter them, or to receive them if they win, just that you are asking publishers, particularly small publishers, to spend extra money, time, and effort with very little in the way of financial return. Some of us think it is worth it, others are in the "middle," and we know that some publishers won't enter at all. You want to keep it so the people in the "middle" believe the costs are low enough that they should continue to enter.
I suppose my other comment is to "get off your high horse."
I heard complaints aired at this year's GenCon about some publishers that didn't enter. One person made comments to the effect that ENWorld was "snubbed" and that a particular publisher should be "trashed." I spoke to that person and pointed out that all they were doing was hurting ENWorld and the Ennies by talking like that.
The goal should be to have as many publishers involved as possible. Please remember when encouraging publishers to participate that you need to "encourage." Claiming that this is the best place to advertise for "any game damn it" is not going to ingratiate yourselves. While this may be true for .pdf publishers, it simply isn't true for print publishers or large distribution publishers. Tout the awards as a way to recognize the editors, writers, and artists doing the work, not as a way to advertise.
I said this last year and got flamed to hell for it, the Ennies aren't valid advertising. A nomination is great, an award is better, but (at least for print publishers) neither is going to drive massive sales (this is certainly different for some .pdf publishers). Some additional sales, sure, probably. You should advertise and promote the Ennies based on being a "recognition of acheivement" and point out that companies recognized for achievements can find an easier time getting new products into distribution, etc. Will publishers try to use the awards to sell more product? You damn betcha. At the same time, if you try to tout the Ennies as a way to advertise, it will lead to disappointment. Let's face it, spending the $ to submit your product does not guarantee a nomination.
(I guess I'd better get my flame-retardent underwear on)
I know it isn't going to happen, but I would personally prefer the Ennies be more focused on d20/DnD/OGL material as that tends to be the expertise of the people on these boards that will do the majority of the voting. I understand the reasons for being broader, I just think it hurts the awards in some ways. If you can maxmize participation by the "outside" (ie. non-d20/OGL) publishers (you did well this year) and they are kept aware of the voting so that fans of those game systems (d6, d10, whatever) actively participate at a higher level this should help the recognition of the awards.
The "NG crew" had fun at the Ennies (which need move a little faster next year

) and we plan to enter the products we can this year. We are an easy sale. I know a number of other publishers are too. It is the ones in the middle, and even those refusing to submit, that you need to work on.
Patrick (who got interrupted by phone several times and is probably only half intelligible)