Alright then I'll do a breakdown of the adventure email (who?? two judges thought there was only one doing adventure approvals)
The judges' email addresses are listed at the bottom of the first post in the Guide to LEW thread. There are 10 of us. It's best to email all of us, since you don't know who will read your proposal. Some of us may be too busy on any given day. Others may be hoping to play the adventure, and so won't want to read it. Email all of us, and it's pretty likely you can get at least two to give a serious look-over.
Two approvals are necessary to make the adventure official. Only one judge needs to actually follow the adventure.
"After the group is filled and the adventure thread starts, the DM will need to record all awards information as the thread progresses. After every point where experience should be awarded, the DM needs to email the judge that has offered to watch their game with this information. The judge will keep these notes on experience and treasure, and will use them to award the party at the end of the adventure (or if the adventure ends prematurely). This is done because it is very important that the judges have ready access to the DM’s notes in order to deal with a missing DM or other problem." end quote
How much info and how do I get people interested pm them first??
When you start the adventure thread (only after you've recruited the PCs by some roleplay in the Tavern thread), hopefully a judge who isn't playing in the game will post to the thread saying "I'll judge this." If nobody does, post to General Discussion reminding us that there's new game in need of a judge. In most cases there isn't any need to email the judge. As long as the judge has enough info from the proposal, and you post treasure and XP rewards in the game thread and in the character tracking thread (as soon as your game starts you should make a post in the character tracking thread), the judge shouldn't have a problem.