Do you have a container or inventory system you recommend? You like that idea a lot.
Same with bakers kit…like the idea of using up bandages and salves…
I honestly leave it to the players to track. When I'm a player, I just make sure to mark where everything is. Here's an example from my last character:
Carried Equipment (50/100/150 – 140.5 lbs.)
Worn/Carried (29 lb): Studded Leather Armor (10 lb), Component Pouch (2 lb), Fine Clothes (6 lb), Light Crossbow (5 lb), Crossbow Case (1 lb), Backpack (5 lb)
Belt & Baldric (7 lb): 3x Dagger (1 lb), 4x pouch (1 lb)
Crossbow Bolt Case (1.5 lb): 20 bolts
Backpack (30 /30 lb) Bedroll (7 lb), Book of Lore (5 lb), Fine Clothes (6 lb), Mess Kit (1 lb), 2x Slung Sack (0.5 lb), 5x Rations (2 lb)
Sack 1 (30/30 lb): 15x Rations (2 lb)
Sack 2 (30/30 lb): 15x Rations (2 lb)
Pouch 1 - Silk (6/6 lb): coins (4 lb), Acid Vial (1 lb) , Alchemist Fire (1 lb)
Pouch 2 - Leather (1/6 lb): Pipe, 4x lb Pipeweed, 10x Requiem Clay, 3x Requiem Bliss, 1 lb Opium
Pouch 3 - Cloth (0/6 lb): Ink vial, Ink Pen, Blotting Sand Bag, Small Knife, 10x Chalk (various color), 10x parchment, 3x signet rings, 5x sealing wax
Pouch 4 - Cloth (6/6 lb): Holy Water (1 lb), 5x Potion of Healing (1 lb)
My DM was permissive, allowing me to tie my 2 sacks to the backpack, but you don't have to do the same. After each bolded section, I have the listed weight and capacity, so I can just total each of those for the final total at the top. I start with what I wear and carry, which then lists the containers I have. This character had a backpack, 2 sacks tied to the backpack, and 4 pouches. I listed the different types of pouches, because I would want them to be quickly identifiable. Pouch 3 technically carries a slew of things that don't have a listed weight, but I decided to only carry those things in it (bulk adds up, even with small things). As you can see, a low str character still needed 7 containers to carry near maximum carrying capacity; A high str character would need a
lot more.
We use Google Docs to track our characters, so it was pretty easy to update them during play. An excel format could also be good, but you have to be careful since you'll duplicate some information (backpack as an item has a weight, backpack as a container is just a place-marker). While not a simple as the old pencil-and-paper days of AD&D, it helps keep the stuff the players carry under control.